Annual peptide procurement budget template for a small lab

What an annual peptide budget has to cover

A per-vial price is the smallest part of a laboratory decision. The annual figure that a principal investigator or lab manager signs off should include every cost that scales with how and when you order, because ordering pattern changes several lines at once.

This template is for procurement of research materials only. It does not estimate quantities from any experimental or use protocol; enter the vial counts your laboratory has already planned.

Dated prices used in the worked example

On 2026-10-29 the Peptides-EU Kisspeptin-10 page listed the 5 mg vial at 33.49 euros for one, 31.82 euros each for 3 or more, 30.14 euros each for 5 or more and 28.47 euros each for 10 or more, with no tiers shown for the 10 mg size. It also said returning customers get 5% off reorders automatically. [1] The Tesamorelin page listed the 2 mg vial at 36.00, 34.20, 32.40 and 30.60 euros for the same 1, 3, 5 and 10 vial tiers, with tiers shown only for the 2 mg size. [2]

The Peptides-EU shipping policy says tracked delivery to EU countries starts at 7.99 euros, dispatch is within 1 to 2 business days of payment, and EU deliveries involve no customs clearance and no import VAT collected at delivery. It does not state a free-shipping threshold. [3] The pages fetched did not say whether listed prices include VAT, so ask before you finalise the budget. Prices change; re-check the pages on the day you request a quote.

Worked example: quarterly versus one annual order

A fictional EU lab plans 24 vials of the 5 mg Kisspeptin-10 item and 12 vials of the 2 mg Tesamorelin item for the year. These counts are invented for the arithmetic only.

Quarterly: each order is 6 plus 3 vials. Material per order is 6 x 30.14 = 180.84 euros plus 3 x 34.20 = 102.60 euros. Four orders cost 723.36 + 410.40 = 1,133.76 euros, plus 4 x 7.99 = 31.96 euros minimum shipping, for 1,165.72 euros.

Annual: one order of 24 plus 12 vials reaches the 10-plus tier: 24 x 28.47 = 683.28 euros and 12 x 30.60 = 367.20 euros, plus one 7.99 euro shipment, for 1,058.47 euros. The annual order is 107.25 euros cheaper on paper. Checkout rounding may differ by a few cents, and we did not apply the 5% reorder discount to the quarterly case because the page does not say whether it stacks with quantity tiers; ask.

The write-off and testing lines decide the answer

Annual ordering holds the last quarter of stock about nine months longer. If one quarter's worth (6 plus 3 vials) passes its retest or expiry date unused, the write-off is 6 x 28.47 + 3 x 30.60 = 262.62 euros, which turns the annual plan into 1,321.09 euros and makes it the more expensive option. The saving of 107.25 euros covers fewer than four of the 5 mg vials. Compare the dates on the certificates you receive against the months you expect to hold stock before choosing.

Testing works in the other direction. Each delivery may be a different lot, and every new lot needs its own certificate check and, if your laboratory requires it, its own independent test. With a per-lot quote of T, quarterly ordering can cost up to 8T and annual ordering 2T. We did not obtain a testing price for this guide, so enter a written quote rather than a number from a forum.

Shipping thresholds and border costs outside the EU

For a United States laboratory, Evolve Peptides lists standard shipping at 14.90 dollars, free on US orders over 200 dollars, with two-day shipping at 25.90 dollars and overnight at 52.90 dollars; it ships to the United States and Canada. [4] Below the threshold each order pays its own shipping, so four orders each under 200 dollars pay 59.60 dollars in standard shipping that one combined US order over 200 dollars would not. Omni Peptides' terms show a free-shipping-over-200-dollars banner but no other rates, and they limit sales to qualified researchers and laboratories; we found no public catalogue prices, so we could not price an Omni scenario. [5]

If an order crosses a customs border, do not budget zero. A CBP fact sheet updated 18 August 2025 says that from 29 August 2025 imported goods from all countries valued at or below 800 dollars are no longer eligible for de minimis treatment and are subject to all applicable duties, taxes and fees. [6] These rules have changed repeatedly, so carry the line as unknown until a broker or the carrier confirms the charge for your shipment.

Budget checklist before sign-off

Use this list to close each line before the budget is approved.

• Each price has a source URL and the date you checked it.
• Quantity tiers apply to the vial size you actually plan to buy.
• You know whether listed prices include VAT.
• Shipping uses the real number of orders and any stated free-shipping threshold.
• Customs and import tax are documented as zero or carried as unknown, never assumed.
• Testing is lots x a written quote, not orders x a guess.
• Write-off reflects certificate retest or expiry dates against planned holding time.
• Freezer capacity is confirmed for the largest single delivery.